Objective and Purpose
This policy will communicate the desires of the Village of Columbiaville Council to serve as a guideline to notify the facility users of items pertaining to the activities, lease agreement and rental restrictions.
The Columbiaville Community Center and Banquet Hall is equipped and maintained to provide a gathering place to serve the community by providing residents access to the facilities for their use and for the use of public gatherings. Persons or groups may use the facility as the schedule allows, the Village Council has the right to authorize and/or limit the uses and types of activities to take place in the facility and set rental rates as desired.
The Village Council reserves the right to change, amend, make exceptions to, revise or discontinue any policy, practice, rule or regulation set forth herein at any time at its sole and absolute discretion.
In the event of an emergency, crises, or other unexpected business, the Village Council or authorized personnel reserves the right to cancel or change the scheduling of any activities as necessary.
Administration and Maintenance
All reservations, permitted uses and scheduled events shall be the responsibility of the current Village Administrator. This position shall serve as the liaison to the Village Council in the event of a conflict, discrepancy or special request of the facility. All maintenance issues will be handled by the Village DPW or Janitor. The janitor will review the facility before and after each event and report to the Village Administrator which will determine if a full deposit is appropriate. Any damage to the facility or extra cleaning will result in loss of deposit, additional charges will be billed for all replacement costs and fees associated with repairs.
Signing a lease agreement is required by the person to be held responsible for the use of the facility. Upon signing the lease agreement, he/she acknowledges and accepts responsibility of the rules and rental fees explained in the lease agreement form. The Lease Agreement is an extension of this policy.
Types of Approved Activities
Senior Activities, Wedding Showers, Anniversaries, Graduations, Birthdays, Baby Showers, Holiday Parties, Church Activities, Funeral Receptions, Non-Profit Groups, For Profit Individuals and Groups, Family Reunions, Political Groups, and Fundraisers.
All others not listed are subject for approval with special permit. All activities are subject to rental fees; with certain exceptions.