Community Center (general information)

Rental Information

Capacity: 159 persons

10-12 60in. Round Tables, 4- 6ft. Long and 4- 8ft. Long Tables and 184 Chairs Available for use.

Rental Agreement

OBJECTIVE AND PURPOSE:
This policy will communicate the desires of the Village of Columbiaville Council to serve as a guideline to notify the facility users of items pertaining to the activities, lease agreement and rental restrictions.

The Columbiaville Community Center and Banquet Hall is equipped and maintained to provide a gathering place to serve the community by providing residents access to the facilities for their use and for the use of public gatherings. Persons or groups may use the facility as the schedule allows, the Village Council has the right to authorize and/or limit the uses and types of activities to take place in the facility and set rental rates as desired.

POLICY DISCLOSURE:
The Village Council reserves the right to change, amend, make exceptions to, revise or discontinue any policy, practice, rule or regulation set forth herein at any time at its sole and absolute discretion.

PRIORITY:
In the event of an emergency, crises, or other unexpected business, the Village Council or authorized personnel reserves the right to cancel or change the scheduling of any activities as necessary.

ADMINISTRATION AND MAINTENANCE:
All reservations, permitted uses and scheduled events shall be the responsibility of the current Village Administrator. This position shall serve as the liaison to the Village Council in the event of a conflict, discrepancy or special request of the facility. All maintenance issues will be handled by the Village DPW or Janitor.
The janitor will review the facility before and after each event and report to the Village Administrator which will determine if a full deposit is appropriate. Any damage to the facility or extra cleaning will result in loss of deposit, additional charges will be billed for all replacement costs and fees associated with repairs.

LEASE AGREEMENT:
Signing a lease agreement is required by the person to be held responsible for the use of the facility. Upon signing the lease agreement, he/she acknowledges and accepts responsibility of the rules and rental fees explained in the lease agreement form. The Lease Agreement is an extension of this policy.

TYPES OF APPROVED ACTIVITIES:
Senior Activities, Wedding Showers, Anniversaries, Graduations, Birthdays, Baby Showers, Holiday Parties, Church Activities, Funeral Receptions, Non-Profit Groups, For Profit Individuals and Groups, Family Reunions, Political Groups, and Fundraisers.
All others not listed are subject for approval with special permit.

All others not listed are subject for approval with special permit.
All activities are subject to rental fees; with certain exceptions.
Reserving the hall one day prior includes four hours the day prior to your event and will be an additional $95.00 Sunday through Thursday and $170.00 Friday through Saturday. Time begins at set up. Sunday rates are $270.00 for all day plus deposit, no Sunday rentals for weddings or reception. Flat rate for weddings and receptions $720.00 plus $400.00 deposit, Non-Resident (meaning if you live outside the village limits) $1020 rental plus $700 deposit. Janitorial Fees: $175.00 if needed. Starting January 1, 2020 an additional $50.00 will be charged for mandatory mopping fees.

Fee Exceptions:
Local Non-Profit Organizations/Groups:
Any local non-profit organization that wishes to rent the hall during the weekdays or weeknights (Monday – Thursday) shall pay an hourly rate of $10.00.

Profitable Individuals/Businesses:
Monday – Friday shall pay $15.00 an hour for rental, must do all cleaning related to activity; sweeping, moping, bathrooms, and wiping down area.

Fundraisers:
Any fundraising activity is primarily for the purpose of raising funds for the Village of Columbiaville, the purpose of the donation if one is to be specified, must be approved prior to hall rental. The individual or group hosting the event will pay the applicable rental fee OR 25% of the gross profits made by the event, whichever is less. The deposit for the event will be paid as indicated in the Lease Agreement. All other rules remain in effect.

Funerals:
shall pay $270.00 for rentals, includes cleaning. Families must remove all food related items, however.